INFORMATION FOR TEAMS
9 weeks to go before the 2014 HK 24 hour Charity Pedal Kart Grand Prix.
I plan to send weekly notes, which will also feature on our facebook pages and website. See base of this note for details. I trust you have all read and absorbed the messages from weeks 11 and 10?
Don't forget managers briefing Tuesday 18th November - Don't forget our need for volunteers (Friday and post race especially) - Don't forget to circulate sponsorship forms and details of our PAYPAL account for all those wonderful donations. The following note also includes important team information as well as attachments that you should have regard to.
A) Last week i send round the entry list. A couple of teams have come back asking for amends, mostly to their 'engines' so that they can have more peddlers. Please let me know asap if you want to make any changes as i'm about to send the entry list to our brochure designers. For ALL Karts (even for fun karts) we will need names and HKID (alternatively passport numbers) for each peddler so they can be preregistered and so we can provide a suitable number of pit passes. Please start to pull this information together.
B) The event is run to raise money for Charity. The 2013 brochure and our (in production) 2014 brochure provides details on charities we have supported as does our social media. Please do contact us if you would like us to consider a charity you know. Sponsorship forms were on a worksheet alongside the entry forms (and can also be downloaded from our website), but I can also inform that we now have a PAYPAL account set up which is accessed from our website’s dedicated pedal page -http://roundtablehongkong.org/pedal/ . Don't forget to print your own receipt!
C) Attached are some photos of karts in production. Last week i sent through information on the canvas covering (best place for logos etc). If you want to have your logo placed onto the canvas directly by the manufacturer please contact email@example.com (i suggest you copy me in). Logo's / design preferred in vector format i.e. a.i .I include a couple of photos of karts being assembled. Delivery still scheduled for 1st week October.
D) Kerry Logistics Nine to Five (9-5), a food catering brand are planning to come on board as our our food and beverage supplier. This means that they will be available to supply the teams with pre-ordered food and it also means that they will have a stall / stand at the race itself. I will send details on this shortly to all the teams. We have agreed a donation arrangement with them so the more you use them the more the Charitable Foundation benefits. On a similar note can you please let me know if you are still in need of T-shirts / Racing attire for your team as we are talking to a clothing groups. Lead in times can be lengthy so can you please revert to me this week and we'll try and link you up accordingly.
E) We have two facebook pages as detailed at the base of this email. Please ‘like’ our pages. Please where possible ‘link’ your company to our facebook pages and please ask all your teams members and supporters to ‘like’ us a well. It’s a simple but effective way of spreading the message about our event.
F) Photos – We are preparing our 2014 brochure and would welcome photos. If you have photos of past events please send them to me by ‘Drop Box’. Use firstname.lastname@example.org If you send them we will assume that we have authorization to use them in the brochure and other marketing material, so if they are not your own photos please ensure that the person who took them is aware. The more the better to re-stock our database.
Facebook - https://www.facebook.com/PedalKartHongKong
Website - http://roundtablehongkong.org/
All for now.
Tel : 92203129