Please find attached our our race run down for spectators and supporters.
We hope to see many of you over the course of the race event on Saturday and Sunday this week.
Please see the pedal section of this website for how to make a charitable donation via PayPal. Please see the entry above for the event brochure.
Chairman of the Organising Committee
One week to go - Pedal Kart
Managers briefing on Tuesday evening (18th) starting 7pm at DTZ offices, 16F, Jardine House, Central. We are expecting not less than two representatives per team as per your original entry form (Team Manager and Alternate), but also happy if you bring along a team captain for each pedal kart or other key represenatives who you think will benefit from attending.
Each kart entered will receive a bag with information and essentials for the race like paperwork, bands, brochures etc. You should by now have provided an excel spreadsheet with your pedalers details. You should also have information on your marshals for your appointed time slots and you should have provided the vehicle licence plate and clarification if that vehicle is a delivery vehicle or is intended to stay during the event (only teams with multiple karts allowed to keep one vehicle for the event duration). See "Information for Teams - 5 weeks to go" for more detail and the excel document.
We hope that the managers briefing will be finished by 9pm.
I believe Wolfgang will be at the Managers Briefing for questions on the new karts as will 9 - 5 catering for any last minute demands for food for your team. We will also have a fair few of the Organising committee, Round Tablers and Ladies Circle.
All from me.
Tel - 9220 3129.
Information for teams – 5 weeks to go.
A) Nine to Five Catering are able to provide catering to teams (see attachments) on a pre-order basis. They will also have food and beverage stand set up at the event. Teams are most welcome to use Nine to Five or you are entitled to make your own arrangements.
B) I shared with you a Race rundown document last week. A condensed version is included here for Spectators and Supporters. Please feel free to share this.
C) Marshalls - Each team is to provide 4 named marshalls (responsible adults over 18 yrs of age) with mobile numbers for the corresponding time slot as detailed on the attached. These marshalls will compliment Race Officials. Marshalls will be asked to make themselves known to Race Officials 10 mins prior to allotted time for a briefing and will be issued with flag, whistle and high vis vest. Please come with information on your marshalls to the Managers briefing where we will ask you to complete a master copy of the document attached. Information is not required in advance of the Managers Briefing.
D) Vehicle and Pedaler registration. Details on the excel on the format sought for information on pedaler registration (for insurance purposes) and then secondly on vehicle registration. I ask that these can be completed prior to the managers briefing. More information included at the header of each excel worksheet. Pls send by excel so easy to collate.
E) We have two facebook pages as detailed at the base of this email. Please ‘like’ our pages. Please where possible ‘link’ your company to our facebook pages and please ask all your teams members and supporters to ‘like’ us a well. It’s a simple but effective way of spreading the message about our event.
F) Managers Briefing – Tuesday 18th November. All kart managers and alternative are to attend. Accordingly we are expecting not less than 2 representatives per team.
Welcome / Safety Briefing / Team Introductions and handover of team packs (Team pack contents; Wrist bands for restricted area access, Marshalls responsibilities, Rules and Regs, Contingency plan / Emergency contacts, Event brochures) / Race Information run down (including Scruitineering) / Q&A / New teams meet established teams - informal small group Q&A opportunity / Marshalls Briefing (including penalties) - during evening pls input marshalls names into central spreadsheet / Open Q&A / Close.
All for now.
Information for teams - 6 weeks to go
A) Delighted to say that teams / individuals have started to use PayPal (accessed via our website) to make charitable donations. Alternatives as per the worksheet on the entry form email include direct bank transfers and the completion of the sponsorship form (to be submitted two weeks after the race) so that we can collate the total amount collected in time for our awards ceremony scheduled for Tuesday 9th December. Some teams have asked for specific paperwork from the Charitable Foundation (e.g. registration certification as a charity) to comply with internal policies. We are collating this and will send to teams asap and / or get up on our website.
B) Tsunami - If you act quickly you can still get Tsunami to make your team tops. See last weeks email that included a flyer from Tsunami. They will make a contribution to the Charitable Foundation for each shirt produced (and are also kindly providing tops for the race officials). Jon Abel at Tsunami is an ex pedaller back in the day when he was still wearing shorts at one of the ESF schools! See attached the flyer from Tsunami.
C) New karts - They have arrived and each team getting one (or more) of these should now have details on collection (Tuesday / Wednesday this week), a letter of authorisation and an manual on set up. It is important that the karts are set up correctly and in accordance with the manual. This will form part of the scrutineer check prior to racing. Wolfgang is on email to answer any of your questions and as i have said before please also contact Wolfgang on the canopies which are not in the box to get your branding on them. firstname.lastname@example.org
D) The entry list is now locked down and while changes are still possible to race categories / engine types etc these will now not be picked up in our event brochure which is going to print soon.
E) I've fielded quesitons on the registration of peddlers. A few things to note. Each KART entered (not team) will get a max of 30 passes to the restricted area. This will be for pedallers, race crews, support crews and a few to be used by friends and family visiting (transferable but everyone in the restricted area at all times must have a pass visible). So MTR with 4 karts will get 100+ whereas The Henley Group with one kart will get max 30. We'd like to register all pedalers with names and HK ID numbers so i trust you are getting this sorted (no need to register other event participants). Send when ready or provide at the managers briefing. You will also need to put forward 4 marshalls per TEAM (not kart) who are over 18 and capable of acting of marshalls. They will be required to do a single 1 hour shift during the race event. We will need HK ID numbers, mobile tel numbers and names. I will next week send out your allotted 'hour'/time slot which will be done by a draw from a hat. So MTR might have 3pm - 4pm on Saturday afternoon for which they will have to provide 4 named marshalls, likewise The Henley Group might get 9 - 10am Sunday morning. Marshalls from the teams will compiment marshalls from the race officials. I will try and get a full agenda for the managers briefing to you next week.
All for now.