Sunday
Sep212014

2014 Pedal Kart Grand Prix - Information for teams - 9 weeks to go

INFORMATION FOR TEAMS

9 weeks to go before the 2014 HK 24 hour Charity Pedal Kart Grand Prix.

I plan to send weekly notes, which will also feature on our facebook pages and website. See base of this note for details. I trust you have all read and absorbed the messages from weeks 11 and 10?

Don't forget managers briefing Tuesday 18th November - Don't forget our need for volunteers (Friday and post race especially) - Don't forget to circulate sponsorship forms and details of our PAYPAL account for all those wonderful donations. The following note also includes important team information as well as attachments that you should have regard to.

A)     Last week i send round the entry list. A couple of teams have come back asking for amends, mostly to their  'engines' so that they can have more peddlers. Please let me know asap if you want to make any changes as i'm about to send the entry list to our brochure designers. For ALL Karts (even for fun karts) we will need names and HKID (alternatively passport numbers) for each peddler so they can be preregistered and so we can provide a suitable number of pit passes. Please start to pull this information together.

 B)      The event is run to raise money for Charity. The 2013 brochure and our (in production) 2014 brochure provides details on charities we have supported as does our social media. Please do contact us if you would like us to consider a charity you know. Sponsorship forms were on a worksheet alongside the entry forms (and can also be downloaded from our website), but I can also inform that we now have a PAYPAL account set up which is accessed from our website’s dedicated pedal page -http://roundtablehongkong.org/pedal/ . Don't forget to print your own receipt!

C)      Attached are some photos of karts in production. Last week i sent through information on the canvas covering (best place for logos etc). If you want to have your logo placed onto the canvas directly by the manufacturer please contact wolfgang@bern.de (i suggest you copy me in). Logo's / design preferred in vector format i.e. a.i   .I include a couple of photos of karts being assembled. Delivery still scheduled for 1st week October.  

D)     Kerry Logistics Nine to Five (9-5), a food catering brand are planning to come on board as our our food and beverage supplier. This means that they will be available to supply the teams with pre-ordered food and it also means that they will have a stall / stand at the race itself. I will send details on this shortly to all the teams. We have agreed a donation arrangement with them so the more you use them the more the Charitable Foundation benefits. On a similar note can you please let me know if you are still in need of T-shirts / Racing attire for your team as we are talking to a clothing groups. Lead in times can be lengthy so can you please revert to me this week and we'll try and link you up accordingly.

E)      We have two facebook pages as detailed at the base of this email. Please ‘like’ our pages. Please where possible ‘link’ your company to our facebook pages and please ask all your teams members and supporters to ‘like’ us a well. It’s a simple but effective way of spreading the message about our event.

F)      Photos – We are preparing our 2014 brochure and would welcome photos. If you have photos of past events please send them to me by ‘Drop Box’. Use gordonhmarsden@gmail.com  If you send them we will assume that we have authorization to use them in the brochure and other marketing material, so if they are not your own photos please ensure that the person who took them is aware. The more the better to re-stock our database.

Facebook - https://www.facebook.com/RoundTablesInHongKong

Facebook - https://www.facebook.com/PedalKartHongKong

Website - http://roundtablehongkong.org/

All for now.

Gordon

Tel : 92203129

Gordon.marsden@dtz.com

gordonhmarsden@gmail.com

Sunday
Sep142014

2014 HK 24 Hour Charity Pedal Kart Grand Prix - 10 weeks to go

INFORMATION FOR TEAMS

10 weeks to go before the 2014 HK 24 hour Charity Pedal Kart Grand Prix.

I plan to send weekly notes, which will also feature on our facebook pages and website. See base of this note for details. Last week (11 weeks to go) was the first of these, it included important information on Dates for diary, our need for volunteers, our plan to have certain suppiers etc etc. Please make sure you have digested that one also. The following note also includes important team information as well as attachments that you should have regard to.

A)     44 karts (as compared to 31 last year) so exciting, but a lot busier in the planned pit / restricted area. I attach a summary of the 44 teams including the Construction Class, Industry Category and Engine. Please check the details for your teams and revert only if the info is incorrect. To make a competitive environment we have slightly adjusted some of the Industry classifications so please check these carefully (in exceptional cases we will consider entering karts in multiple categories). I jest (!) but congrats to the MTR team who have already picked up the 'Veteran' trophy and Poly U for the ‘Higher Education’ award! On a serious note we do our best to create competitive environments so we can have some races within the race but not always possible. Do let us know if you have any thoughts or recommendations on changes we can make. Your choice of ‘Engine’ places restrictions on number of peddlers. For ALL Karts (even for fun karts) we will need names and HKID (alternatively passport numbers) for each peddler so they can be preregistered and so we can provide a suitable number of pit passes. Please start to pull this information together.

 

B)      The event is run to raise money for Charity. The 2013 brochure and our (in production) 2014 brochure provides details on charities we have supported as does our social media. Please do contact us if you would like us to consider a charity you know. Sponsorship forms were on a worksheet alongside the entry forms (and can also be downloaded from our website), but I can also inform that we now have a PAYPAL account set up which is accessed from our website’s dedicated pedal page -http://roundtablehongkong.org/pedal/ . Don't forget to print your own receipt!

 

C)      For the 8 teams that are relying on karts all the parts are being shipped to HK for assembly in HK. I’ve been sent a load of photos which I hope to upload on our facebook pages, but I guess the most important is the cone and canvas covering for branding. I include documents here so you can start to plan. For these teams also please begin to think about where you will want to store your kart as we’ll be in contact early October to make arrangements for you to take possession of your kart to get some practice in and to complete your branding.

 

D)     We have two facebook pages as detailed at the base of this email. Please ‘like’ our pages. Please where possible ‘link’ your company to our facebook pages and please ask all your teams members and supporters to ‘like’ us a well. It’s a simple but effective way of spreading the message about our event.

 

E)      Photos – We are preparing our 2014 brochure and would welcome photos. If you have photos of past events please send them to me by ‘Drop Box’. Use gordonhmarsden@gmail.com  If you send them we will assume that we have authorization to use them in the brochure and other marketing material, so if they are not your own photos please ensure that the person who took them is aware. The more the better to re-stock our database.

Facebook - https://www.facebook.com/RoundTablesInHongKong

Facebook - https://www.facebook.com/PedalKartHongKong

Website - http://roundtablehongkong.org/

All for now.

Gordon

Tel : 92203129

Gordon.marsden@dtz.com

gordonhmarsden@gmail.com

Monday
Sep082014

INFORMATION FOR TEAMS - 2014 PEDAL KART EVENT (11 week countdown)

INFORMATION FOR TEAMS

11 weeks to go before the 2014 HK 24 hour Charity Pedal Kart Grand Prix.

 

I plan to send weekly notes, which will also feature on our facebook page and website. See base of this note for details.

 

A) Safety is paramount, so ensure your teams are familiar with the race rules and regulations. With more teams we will be taking closer notice of pit lane speeds / infringements and our Marshalls and the Race Officials will be empowered to pull karts off the track to incur time penalties.

 

B) The event is run to raise money for Charity. The 2013 brochure and our (in production) 2014 brochure provides details on charities we have supported as does our social media. Please do contact us if you would like us to consider a charity you know. Sponsorship forms were on a worksheet alongside the entry forms (and can also be downloaded from our website), but I can also inform that we now have a PAYPAL account set up which is accessed from our website’s dedicated pedal page -http://roundtablehongkong.org/pedal/ . Don't forget to print your own receipt!

 

C) Dates - A managers briefing will take place on Tuesday 18th November at 7pm at the offices of DTZ, 16F, Jardine House, Central. Two reps from each team must attend. More information will follow on this. We expect to finish at 9pm. Post event we will have an awards evening and tentatively this is scheduled for Tuesday 9th December at 7pm.

 

D) Volunteers - we need some (ideally lots!). Friday set up (most of day and includes some heavy lifting), Sunday take down (afternoon), Marshalling during the race and then anyone with technical expertise who can perhaps be a floating resource to help some of the new teams.

 

E) We will be having a single Food and Beverage operator who will have a stall at the event, but who is also able to handle your teams catering needs if you pre-order. I hope to be able to reveal their identity in the next week. Accordingly please think about this option. Likewise for team kit / clothing we have been approached by a couple of groups who want to support the event if we in turn can support them by making connections. Again an announcement in the next week or so.

 

F) Kart update - our supplier is working hard on development of your karts. I'm waiting on specifications for the cone so that I can get these through to the teams that want to self brand. The manufacturer has also offered to help with branding and further help is at hand from Round Table 7 who have a supplier they are happy to put you in contact with. I will try and get all this info to you as soon as possible. Kart numbers - You will need to have your kart number clearly visible on your kart. I plan to release kart numbers next week.

 

G) A heads up on track layout. Racing track much as 2013 but we are changing the internal layout a bit reflecting more teams. What this means is; Teams with more than 1 kart entered will be able to bring one vehicle (pre-registered) into the middle area and leave it for the race duration. For teams with only one kart we don't believe we will have the required space for all the extra vehicles so I'm afraid this won't be an option for you. For all teams you may pre-register a vehicle for the purposes of delivery and collection, but they are not to remain in Victoria Park during the race. I will write closer to the time of the race requesting vehicle information. We will have a restricted area as we did in 2013. This is for safety and security. Teams will be issued with team passes and a set number of visitor passes which may be transferred, but EVERYONE inside the restricted area must have either a team pass or visitor pass. This will therefore limit the number of visitors at any one time which we consider to be a fair compromise. All children must be accompanied. The pit area per team is 2.57m x 2.57m (same as last year), which will be supplied by the organizing committee, as will welding tent and first aid. As per 2013 we will also have a public area inside the track, with stage, with a food and beverage operator, with some fund for the kids (bouncy castle, Rumple and Friends live shows), band and deejay. Lots of reasons to invite people down to the event.

 

Facebook - https://www.facebook.com/RoundTablesInHongKong

Website - http://roundtablehongkong.org/

 

 

All for now.

Gordon

Tel : 92203129

Gordon.marsden@dtz.com

gordonhmarsden@gmail.com

Tuesday
Sep022014

RT10 September meeting

Please join us for our September meeting, Wednesday, September 3rd from 7pm. Our treasurer Gareth will be hosting — at Hong Kong Football Club, 3 sports road, Happy Valley
Monday
Jun302014

RT10 July Meeting

Our July meeting will take place this Wednesday, July 2nd at 7pm at DTZ office, 16/F, Jardine House, 1 Connaught Place, Central, HK.

Please email roundtable10hk@gmail.com if you want to join!